All software loaded on any computer at the college must be legally licensed and obtained through normal purchasing procedures. The university of arizona acquires software licenses, and must use the software and documentation only in accordance with applicable license agreements. Software licensing policies providing technology to referral sources tags. Except as specifically authorized by a software licenser in an agreement, university faculty, staff, and students are prohibited from reproducing licensed software or. A software license is a contract with a software publisher or holder that includes the terms under which the user may install, use, copy, modify or distribute software. You first need to collect and record all evidence of licenses and entitlements to use software in a secure place, so you can be confident that you have the right to use. Software license management is the process that ensures that the legal agreements that come with procured software licenses are adhered to. Policydriven software licensing sassafras software. Supports the proper use of software licensed by the university, or by an. A suitable software licensing policy licensing policy. Are there policies and processes in place for controlling the purchase and use of software.
This document will guide you through the processes and procedures involved with successfully renewing your maintenancesupport for your veritas on premise software licenses and appliances in a timely manner. Except as specifically authorized by a software licenser in an agreement, university faculty, staff. Computers provided by classroom support operate on a standardized software configuration that is developed to support classroom instruction. In a basic sense, it ensures that only legally procured licenses are deployed on systems. So a business that has bought five licenses can go in for one more later, if required. They ensure compliance with laws and regulations, give guidance for decisionmaking, and streamline internal processes. It is the responsibility of software purchasers and users to procure and use software in a manner that strictly adheres to all applicable university policies as well as all licensing provisions, including installation, use, copying, virtualization, maintenance, service, restrictions on the permitted uses andor the number of users, and other.
Bellevue college has adequate policies, procedures. All licenses, proof of purchase invoices and original media for software licensed by bellevue college will be kept and maintained by computing services. Companies that have been subject to mergers and acquisitions are at risk of overlooking software license compliance during this period. The oracle software technical support policies document below is the primary document used to communicate oracle s software support policies. For service or refund, you must provide a copy of your proof of purchase and comply with microsofts return policies if you acquired the software from microsoft, or the device manufacturers or installers return policies if you acquired the software from a device manufacturer or installer. Given the wide variety of work performed by units supported by tss, a range of additional software may be needed by specific user groups or individual employees. Maintaining a universitycollege list of approvedsupported software. Software licensing policy unlv information technology. The university of arizona acquires software licenses, and must use the software and documentation only in. Do not think in the mindset of policy vs procedures. Only properly licensed software may be installed by instructors on classroom computers. Compliance policy and procedures list of compliance policies. Software licensing policies these policies cover all software in use across the whole of the bbc except for bbc worldwide and bbc monitoring who should use them as the basis from which to establish. Responsibilities of the college it manager in respect of software licensing staff can be summarised as follows.
The goal of the policy is to provide maximum coverage and minimal loopholes while being fair in its. All users at john jay college using any campus computing resources are required to abide by rules and policies set forth by cuny, our college and respective department or center. Personal software may be used in bellevue college offices, labs or classrooms in a manner compliant with the softwares licensing agreement, with this policy and with the bellevue college it security standard addressing software management. Software programs that allow multiple formats to be uploaded, such as microsoft office word and powerpoint, mp3 and mp4s should be considered for optimal effectiveness. Software asset management knowledge and experience including software licensing, software asset management policies and procedures, and procurement lifecycles skills in compiling and analyzing large amounts of data from multiple sources or an approved combination of experience and education. Together, policies and procedures provide a roadmap for daytoday operations. The specific licensing expectations, processes, procedures and requirements for the use of personal. Microsoft currently maintains programs for licensing windows and other source code, hundreds of communication protocols, popular microsoft office xml schemas, and other technologies. Evaluate software sitelicensing and volume procurement options that meet specified criteria. University of arizona policy governing use and duplication of computer software. It is very important that the university has robust processes to ensure that it has the. Maintaining internal policies and procedures for installing new software is of vital importance to it organizations who wish to remain compliant.
Software licensing policy university of birmingham. These licensing and laws and policies govern the purchase, lease, license and use of ed materials such as computer software, audio and video recordings, printed matter and data captured in various other media. For its small business products, it offers per user connection licenses. Policies look at the big picture, while procedures detail individual processes. Help the university remain in compliance with its software licensing agreements. Licensing administrators can define the scope of influence of a policybased license. Bellevue college employees are educated regarding s protecting software, as well as the policies and procedures adopted to honor those protections, in compliance with the bellevue college it security standard addressing employee security training. Software service center it procurement and licensing. The policies herein are informed by federal and state laws and. In part i, a policy is articulated on the use of licensed software within a commercial company the company. Organizations spend a fortune on licenses every year. The university does not own such software or its related documentation. Its will keep proofofpurchase documentation for all software purchased. Software site licensing john jay college of criminal justice.
Software licence compliance policy, policies and regulations. Please revisit this page for updates of software site licensing information. Catcard keyless access security and security systems for new construction, alterations, and renovations of existing university buildings. Novell also has software and licensing policies for smes. Software must be installed and used in accordance with the software publisher s licence terms. Recently, questions have arisen with regard to policy and direction regarding software licensing and security on campus. Software asset management resume samples velvet jobs. Healthcare, financial, life sciences and industrial manufacturing organizations all use policytech to easily run auditready reports, keep documents uptodate and manage risk across their organization. To promote broader availability and use of our technologies, microsoft may periodically publish new licensing programs on microsoft. The key is to have this information current and accurate.
To protect your organization from compliance violations in the future, you should have written policies and procedures regarding software installation and use throughout the software lifecycle, from procurement to retirement. This document constitutes an overview of the student affairs information technology sait policies and procedures relating to the access, appropriate use, and security of data belonging to northwestern university s division of student affairs. The following three areas should be addressed, at a minimum. Best practices for software license management techrepublic. Software procurement and licensing compliance standard. It informs campus users of their obligations regarding ed and licensed software applications, and provides guidelines for responsible and appropriate. These policies include oracle s software support terms, as well as provide a description of oracle s software technical support levels. The baseline inventory is a database with information about every computer. Do users sign to confirm that they have been made aware of. Policies and procedures maryland department of human. Ensure cbs is in compliance with all applicable state and federal laws regarding the installation and use of computer. Software standards technology support services ufit. Both have their place in the daytoday function of your organization and the success of.
Six steps to completing a software audit and ensuring. Policies and procedures it procurement and licensing. K2s unique policybased license management has offered distinctive compliance and licensing optimization possibilities for many years, and continues to become richer than ever with each new major release. Policytech enables organizations to improve efficiency and provide employees with easy access to all the policies and procedures that they need.
Like so many other types of it management policies, including data security and email, asset management policies are used to protect business assets and interests. In order to thrive, a company needs to have both, not simply one or the other. University software installed on personal devices must be removed at the end of an individuals formal affiliation with the university. Proper licensing of software for use in university classrooms. Software license and audit policy columbia business school. The software service center provides technology and solutions for faculty, staff, and students, while adapting to the changing needs of our customers and the growth of information technology. Following policies and procedures and why its important.
Tomhave abstract this paper includes two main sections. Provide a full service approach to software acquisitions by simplifying the process for faculty. Software license key a software license key generally takes the form of a code or passphrase that must be entered into a software product in order for the product to. Other standard products are listed at ufs software licensing services. However, policies and procedures wont do your organization any good if your.
The information technology acquisitions ita department is the point of contact for all contracts related to computer hardware and software. Technology devices and software are certainly assets and they are certainly expensive, valuable and worthy of protection from failure, loss, destruction, theft, damage and related harm. Implementing policies and procedures that allow for recurring audits can greatly assist in keeping an accurate count of your licenses. Determine the best format of policies for your audience. Perform an inventory of your computers, software and users. Make policies and procedures easily accessible to your employees. For a small organization an increment from 5 to 10 would take a longer time.
Policies and procedures are an essential part of any organization. Policy vs procedures understanding the key difference. This site is provided as a service of it procurement and licensing solutions for networkbased installation of licensed software. Some software vendors, however, permit employees, who are licensed to use the product at on workissued computers and on a home computer under certain limited conditions.
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